Events Calendar & Committees | Ventana Vista FFO

Foundation Liaison

Attend Monthly meetings (5:30 pm on 1st Tuesday of the month) with the CFSD Foundation. Be the Ventana Vista Liaison and report back monthly to the VVFFO Meeting (Zoom or in person).

Members: NEEDED
Event Date: Ongoing

Yearbook

The committee is responsible for using Entourage Software to make (and sell) the yearbooks, taking photos and uploading them as well as distributing the yearbook. This role requires being a bit tech-savvy and able to drag and drop photos and icons onto the page designs in our web platform.

Members: Allison Bacalia, Christin Williamson
Event Date: Ongoing

Staff Appreciation

This committee is responsible for planning monthly staff appreciation events throughout the year and during Teacher Appreciation Week. They also plan a breakfast and two lunches for the teacher retreat and all staff the week before school begins.

Volunteers: We will need lots of donations throughout the year. We will send these requests through the school's Newsletter and on our FFO social media.

Members: Lynnea Strunk and Courtney Wilhelm

Event Date: Ongoing

Dine Outs

The committee is in charge of setting up and advertising for monthly dine-outs to raise money for our school at local restaurants.

Members: Krista Frederico

Event Date: Ongoing

Edu-Kits

Chairs: Our Chairperson works with teachers in the spring to develop class supply lists for the following year, setting up orders through Edukit, and distributing boxes in early August.

Volunteers: We always need volunteers before school starts to distribute the Edu-kits to classrooms.

Members: Emy Reidle

Event Date: July 31, 2023

Mileage Club

The Mileage Club is a running club that is held on Thursdays during recess between October - March. As students reach different milestones they receive charm tokens for their mileage club necklace.

Chairs: The chairpeople are responsible for ordering charms, setting up the QR codes, advertising the event, organizing volunteers, and setting up/taking down the

Volunteers: We need at least 10 volunteers every week! Our weekly volunteers are responsible for scanning kids, passing out charm tokens, ensuring kids are safely running, and cheering on from the sidelines.

Members: Cat George & Jennyffer Fenn

Event Date: Oct - March

Movie Night

The committee plans our back-to-school movie night. Hire video screen, plan food/drinks, and work on movie selection (Disney as we have a license to show a Disney movie through 8/19/23.) Aug 11, 2023, in the MPR.

Chair: Coordinate the event and recruit volunteers for possible snack sales and for post-movie clean up.

Volunteers: Assist with snack sales and help with post-movie clean up.

Members: Amy Corrales

Event Date: August 11, 2023

Bilingual Bingo

This committee will plan a Loteria bingo night. This is a free event (likely in the MPR) for families to practice their Spanish and win prizes. Friday, September 15th, 2023

Chairs: The chairpeople are responsible for sourcing decorations and supplies, coordinating with IT for the projector and screen, coordinating with staff for an announcer, and coordinating food options, possibly to be purchased ahead of time through the FFO website.

Volunteers: We will need help decorating, passing out Loteria cards and markers, and possibly handing out food.

Members: 5th Grade Parents

Event Date: September 15, 2023

Art to Remember

Work with Mrs. Fouts to set up and advertise the Art to Remember fundraiser in time for winter holiday gifts. Distribute. Order forms will be sent home on September 29, the deadline to order is October 13, 2023.

Members: Lori Coan

Event Date: September 29, 2023

Book Fair

We hold two book fairs each year. The first, in the fall, generates scholastic money for the school. The second book fair is marked down to BOGO. We also had food at this event.

Chairs: Our chairperson is in charge of scheduling, planning, and running this event. They are also in charge of Spirit Week. This year, our book fairs are scheduled for Monday, Oct 16 - Friday, Oct 20, and Monday, April 22 - Friday, April 26.

Volunteers: We will need lots of help setting up, working, and taking down the book fair.

Members: Courtney Wilhelm

Event Date: Oct 16 - 20, 2023

Apr 22 - 26 2024

STEM - a - thon

Our Stem-a-Thon is our biggest fundraiser - last year, we raised over $20K! During this event, we have kids collect pledges and do a variety of science activities. All of the activities have been planned and should be ready to go. The tentative dates are Monday, January 29 through Friday, February 2, 2024.

Chairs: Our chairpeople are in charge of setting up the online donations system, promoting the event, getting the science activities ready, and organizing volunteers.

Volunteers: We need help running the event throughout the week, during the school day with the students.

Members: Kirsten Wallace

Event Date: Jan 29th- Feb 2nd

Trunk or Treat

Our Trunk or Treat Party is a student highlight! It is currently scheduled for Friday, October 27th. For this event, we decorate the parking lot and invite families to decorate their trunks and pass out candy. In years past, we have hired a DJ. We request donations for decorations and candy.

Chairs: The chairpeople are responsible for sourcing decorations, organizing volunteers, and promoting the event.

Volunteers: We always need volunteers to decorate, manage the parking lot, decorate vehicles, sell food, and clean up.

Members: Kim Posl & James Davenport

Event Date: Oct 27th

Color Run

Our Color Run is a fun event for our families! In the past, our teachers volunteered to throw colors on our families, as they ran a course around the school dressed in white. We also provide drinks and snacks. Saturday, March 16, 2024.

Chairs: The chairpeople are in charge of setting up the event, advertising, and recruiting staff members to volunteer to throw color.

Volunteers: We try to use staff members to throw the color, though we will likely need a few parents to help set up/manage the snack.

Members: Christin Williamson & Kim Posl

Event Date: March 16, 2024

Talent Show

This committee will be responsible for planning and executing an in-person talent show.

Members: Allison Bacalia & Christin Williamson

Event Date: Apr 5, 2024 (TENTATIVE)

Evening of the Arts

We host an art gallery in the Spring with a fundraiser (purchasing the students' artwork to be framed) along with performances by our band, orchestra, and choir. We had two food trucks on site. This year, we would like to include our Silent Auction at this event (separate committee.) The tentative date is Friday, April 26, 2024.

Chairs: The chairpeople will coordinate with Mrs. Fouts to prepare the artwork and coordinate with volunteers to set up the gallery walls and decorate the MPR. They will coordinate with the other art teachers to create a performance schedule and manage the stage. They will manage the sale of the artwork, and organize clean up after the event. They might coordinate food trucks as well.

Volunteers: We will need volunteers to help before the event matting artwork, setting up the gallery walls in the MPR, and possibly setting up the patio area for people to eat if we have food trucks again. During the event, we will need help with artwork purchases using Square or other payment methods, retrieving the artwork from the gallery walls, and framing the artwork. After the event, we need help taking down gallery walls and returning unpurchased artwork to Mrs. Fouts, organized by class.

Members: Michelle Burrola

Event Date: April 26, 2024

Silent Auction

Our silent auction is a fun fundraiser! We solicit classrooms for baskets of donations and also solicit community organizations for donations. We are planning on adding this event to another (date TBD!)

Chairs: The chairpeople are in charge of updating templates and the Google sheet to solicit donations from VV families and Tucson/community partners.

They are also in charge of running the silent auction and setting up/taking down.

Volunteers: Volunteers will be needed to run the silent auction and solicit donations.

Members: NEEDED

Event Date: TBD

5th Grade Promotion

This committee will work with the school to enhance the promotion ceremony and partially fund the week-long 5th-grade camp at the end of the school year. In the past, the FFO provided snacks and a balloon arch and helped get photos donated to students. Wednesday, May 22, 2024.

Chair: This chairperson will coordinate with the 5th-grade teachers to purchase art supplies and t-shirts, they will arrange for refreshments at the ceremony, and organize volunteers to decorate the MPR.

Volunteers: Decorate the MPR and set up the refreshment tables.

Members: Courtney Wilhelm & Lynnea Strunk

Event Date: May 22, 2024

Events & Committees

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2023-2024
EVENT COMMITTEES

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Foundation Liaison

Members: NEEDED
Event Date: Ongoing

Yearbook

Members: Allison Bacalia, Christin Williamson
Event Date: Ongoing

Staff Appreciation

Dine Outs

Edu-Kits

Mileage Club

Movie Night

Bilingual Bingo

Art to Remember

Book Fair

STEM - a - thon

Trunk or Treat

Color Run

Talent Show

Evening of the Arts

Silent Auction

5th Grade Promotion

Events Calendar

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Events & Committees

Volunteer!

Volunteers Needed

Upcoming Event Signup

2023-2024 EVENT COMMITTEES

Want to be Part of a Committee?

Foundation Liaison

Members: NEEDED Event Date: Ongoing

Events Calendar

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2023-2024
EVENT COMMITTEES

Members: NEEDED
Event Date: Ongoing